Instructions for Post Preliminary Exams

Instructions for the "Post Preliminary Exams" portion of your Ph.D. Program

Congratulations on the successful completion of your Preliminary Exams.  Here are the steps for the next phase of your program once you have completed at least 36 hours of graduate coursework (pre-qualifying residency requirement*).

1.)  Establish your Advisory Committee.  You will need to have your Committee approved by the Graduate School before you schedule your Qualifying Exam.  Even if you don't plan to take your Qualifying Exam this semester, you should start forming your Committee.  As soon as you have agreement from all of the faculty members, you should fill out the "Formation of an Advisory Committee" form online at the Grad School's website:   https://ris.uky.edu/cfdocs/gs/DoctoralCommittee/Selection_Screen.cfm

The advisory committee has a core of four members. This core consists of the major professor as chair, two other members from the major area, and at least one representative from any minor area(s). At least one representative must be from outside the academic program (department). All members of the core must be members of the Graduate Faculty of the University of Kentucky and three (including the major professor) must possess full Graduate Faculty status.  You can check on the Graduate Faculty status of any UK faculty member at the Graduate School’s website

https://ris.uky.edu/cfdocs/gs/dgsgradfac/


2.)  Apply to take the Qualifying Exam.  Once your Advisory Committee has been approved by the Graduate School and all of the members agree you are ready to take the Qualifying Exam, you should:

  • Send your title and abstract to Rejeana so she can post the information to the department’s online calendar of events.
  • Schedule an exact date and time for the exam with your committee members  
  • Reserve a room for the exam.  If you wish to use the 7th floor conference room, POT 745, check the calendar in POT 713 and, if the room is available, pencil in the time and your name.
  • Submit a "Qualifying Exam" form online at the Grad School's website (at least 2 weeks prior to the exam) https://ris.uky.edu/cfdocs/gs/DoctoralCommittee/Selection_Screen.cfm

NOTE:  The Qualifying Exam must take place during an official semester or summer session.  It may not be scheduled between semesters or summer sessions.

3.)  Register for MA 767.  Once you pass your Qualifying Exam, you must register for MA 767 each semester until you pass your Final Doctoral Exam.  (You may register for 767 during the same semester you plan to take the Qualifying Exam, but you must pass the exam that semester in order to receive credit for 767.)

4.)  Defend your dissertation and apply for graduation.  When your Advisory Committee members agree you are ready to defend your dissertation, you need to complete the following steps:

  • File your "Application for Degree" with the Graduate School online by logging into MyUK. http://myuk.uky.edu/ Click on Student Services / myRecords / Graduate Degree Application    Watch the academic calendar for deadline.  The deadline is usually about 4 weeks into the semester (Fall or Spring) or late June for summer graduation. 
  • Submit a "Notice of Intent to Schedule a Final Doctoral Exam" form online at the Grad School's website:  https://ris.uky.edu/cfdocs/gs/DoctoralCommittee/Selection_Screen.cfm    This form must be submitted at least eight (8) weeks prior to your proposed exam date.  Submission of this form triggers the process whereby the Grad School appoints your University or "outside" committee member.  Once your University member has been appointed by the Graduate School, schedule a date and time with all committee members (including the University member).
  • Reserve a room for the exam.  If you wish to use POT 715 or 745 (the 7th floor conference rooms, please use the calendar book in POT 713).  If 715 or 745 is not available or you would prefer a different room, either of the department staff members can assist you with finding a room.
  • Submit a "Request for Final Doctoral Examination" form online at the Grad School's website.  This must be submitted at least 2 weeks prior to the examination.

NOTE:  The Final Exam must take place during an official semester or summer session.  It may not be scheduled between semesters or summer sessions.

Please ask Dr. Hislop or Rejeana if you have any questions about these steps or about the forms to submit.

*If you entered the Ph.D. program with a completed master’s from another institution, you may count up to 18 hours from your completed master’s toward your pre-qualifying residency requirement.

 

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